Never Alone Services
  • Home
  • About Us
  • Services
  • Testimonials
  • Request Info
  • Blog
  • Virtual Assistance
  • Home
  • About Us
  • Services
  • Testimonials
  • Request Info
  • Blog
  • Virtual Assistance

Keep your team organized (and get some sanity back)

2/25/2017

1 Comment

 
Picture
​I sighed. I stare at the task on my to do list. Again. It wasn’t going away, and yet I couldn’t seem to get the project done. Every time I worked on it, I got frustrated. Things weren’t working out the way I envisioned. This just wasn’t my strong suit. Sigh. Push it out to next week. Again.

I love using Todoist.com for all my tasks, but it’s frustrating when Chris keeps bragging about all the “points” he earns for completing all my tasks and I have OVERDUE glaring at me. I click the handy-dandy button that delays the due date another week. I rhythmically tap my pen on my desk. Maybe it’s time to get help with this design project.

<Fast forward 2 weeks.>

A new email comes in and the friendly message reads: “Jen, I have the proofs for you. Let me know what you think!” I open the PDF and grin like a fool. It looks so GOOD! And I didn’t have to do it! We hired a graphic designer and WOW this guy knows what he is doing! I write back: “I love it! Approved! Send it to the printer.”

Jumping over to Todoist, I gleefully check off the huge project that had been weighing on my shoulders for months. I grin.

These are the huge benefits of hiring a team:
  1. I get to do what I love to do, and I get to outsource the rest. When I stay in my strengths, I am so much happier! Work is actually easy, because I’m doing what I’m really good at.
  2. I get to provide jobs for people. When I hire people that are different from me, we all can stay in our strengths. My team love to do the things that I can’t stand! They are happy and I am happy!
  3. I get stuff done faster. When I don’t have to slog through tasks that make me cranky or frustrated, I actually get more done. By getting more done, I make more money and I can afford to hire a team!

​When I build a team in my company, it’s imperative that everyone knows their role and what they should work on. My favorite tool is www.todoist.com. I can use hashtags to keep projects organized. I can assign tasks to myself or a team member and then set the date for a deadline. Every day, I get an email reminding me of upcoming and overdue tasks. I can even earn points for completing my tasks! Todoist works on my Apple Watch, there’s an app on my phone, and it’s beautiful on my computer. It synchronizes automatically, so I can stay on top of tasks wherever I am. Best part? The basic version is FREE! The upgraded version is only $29 per year. Totally worth it! If you’re building a team or collaborating on projects, check it out.

I know you’re already a Rock Star business owner. But you don’t have to do this all alone.
Build a team--and gain your sanity back!
Picture
1 Comment

Move Your Chair. Change Your View.

2/18/2017

2 Comments

 
Picture
This morning I was up early, enjoying my quiet solitude (halleljuah!), my coffee, and my book.

For the umpteenth time, I looked up and out of my picture window and thought to myself, "I hate this view. I miss the country. I miss all the trees." I sighed and went back to my book. My thoughts started wandering and I even started thinking about moving houses again. Then I reprimanded myself: "You just moved, silly girl. It's just one view out of one window and you only spend one hour here every day!" I pushed down my thoughts and changed course. Started looking at it from another angle. "My morning time matters. This is where I gather my thoughts and assess where my life is going. This view matters! If it's distracting to see 5 other houses, and I would prefer to see trees, doggonit, I should make a change!"

I stood up, grabbed my overstuffed recliner, and started shoving it to the other side of the room.

I took action and changed my view. On the other side of the room, I can see three trees, a lovely bench, and my kids' swing. Much better. So why didn't I move the chair sooner?

Here were my excuses:
1.  I am always changing things. (I should just be content.)
2.  My family will roll their eyes and maybe even complain that they liked it the old way. (People will think I'm crazy.)
3.  People who visit my house will think the room was more balanced with the chair in the other corner. (I'll feel judged by their opinions.)

I have to tell you, I have a history of moving furniture. Often. When we were first married, Chris would walk in the door and I would say, "Don't be mad. I moved the furniture again." He likes things steady and predictable while I'm happiest when I'm creating, inventing, and coming up with new ideas.

Even as a little girl, I would rearrange the furniture in my bedroom. My dad would come home and say "You should have waited for me!" Nope. When I get an idea, I need to take action. Now.

I've been accused of loving to move furniture because I have control issues. And while I admit that shoving a huge piece of furniture across hardwood floors is quite satisfying, it's not about control as much as having a functional space. If something isn't working, I'd rather change it than complain about it. My parents were in networking marketing when I was a little girl, and I grew up hearing "Be positive!" I love being optimistic and looking on the bright side of things. If I find myself frustrated with a situation or a scenario, I would much rather brainstorm a solution and just CHANGE it than complain about it.

My problem is that I love people, too. And when the people in my life jokingly (or seriously) start nagging me because I'm "always" changing things or "always" moving furniture or always moving houses, I start to slink down. I better sit still. I better try to be more calm and steady. I should stop the stream of ideas in my head and just be grateful where I am. 

Yes, being content is so important! But if you have the power to make a change and you can make things better in your house, your business, or your family, DO IT! Who cares if people think you are crazy?! YOU were made exactly the way you are because God made you this way! You are wired for innovation and ideas and positive change. People like you and me were sent to the planet to look at things in a different way and say, "Huh. If I move this chair, my view will be so much better! I'll enjoy my mornings so much more! I'm going to do it!" So what if people grumble a bit? They will get over it quickly. And YOUR view will be better forever.

My 9 year old saw me shoving the heavy armoire a few inches to make room for my chair, and said, "Shouldn't you wait for one of the boys to move that?" Oh honey. If you only knew how many times I've moved heavy furniture. I'm fine. I'm just fine. 

I plopped down in my chair and got a huge grin on my face. THAT view is much better! Fewer houses, more trees. I can't wait until the leaves pop out in the spring! Green grass, we need you!

I grabbed my book and my coffee and sighed contentedly. Who knew such a small change could make such a huge difference?

(What do you need to change? What do you need to move around, both literally and figuratively? Make that change. Ignore the nay-sayers. Listen to your intuition. Make the change. I'm cheering you on.)
2 Comments

Savvy Tools for your Business (to make your life easier)

10/8/2016

0 Comments

 
Picture
I love organizing. And I love finding tools that will make running my life and business easier.  I know every business has very specific, unique needs and it really depends on what you need, but here are a few that I just had to share!

Formstack.com
I love Formstack for building forms. I place the HTML directly into my website so it looks like a seamless part of my site. I use it to build forms for Request Info forms, employee and contractor applications, and front desk communication. Formstack will email you the data (you just tell it which email addresses to send the data to) and the info is also stored online in a database. Super helpful for my business!

Evernote.com
I use this alllll the time.  Literally every single day. Because I am always interviewing and hiring contractors to work for me, I have to keep track of a million resumes, interview notes, availability notes, etc. In Formstack, I can keep notes and easily search for what I am looking for in the search bar. (And even though I'm a pretty organized person, I don't have to be organzied in Evernote! I just throw my notes in there and I can easily search for what I need to find later!)
Evernote is synchronized with my computer and my phone, so I can get to those notes from where ever I am. I can also share specific notebooks with my staff, so they can access the  notes of mine that I need them to. My front desk staff has a notebook to track client notes, waiting lists, cleaning lists, etc. We literally use it for a million things.
For my home life, I store recipes in Evernote, homeschool notes about my kids, Christmas gift lists, and so much more.

Weekly planner
My paper calendar goes everywhere with me. It's not too fancy, but I love that the hours in the day are listed, so I can easily put in appointments. The To Do list on the bottom of every day keeps me on track so I know what I should be prioritizing and doing for that day.

Google Calendar
My Google calendar is essential for keeping my whole family on track. I prefer paper, but my husband is a digital-only guy. Every Sunday night, I make sure our calendars are the same  (adding appointments onto my paper calendar or vice versa). When someone emails me a date, I can click and BOOM  it's added to my Google Calendar. I especially love the reminders on my Google calendar. My phone will buzz or beep telling me I have a phone call or that I have to leave to take my kids somewhere (you can build in travel time for driving--AWESOME).


I know everyone has favorite tools for running their business and their life. And I love discovering new ones! If you have more to add to this list, please do tell!
0 Comments
    Picture
    Picture

    About the Author

    Hi, I'm Jen Hickle!
    I've loved business since I was a young teenager. I never wanted the corporate life, the commute, the rat race. Instead, I choose to take the backroads.We work at home and unschool our 4 kids. We travel whenever we can and have started multiple streams of income.

    ​You can read more about our story
    just request your free sample of my book, "Happy Kids, Growing Biz."

    I know what it's like to run a business and to feel completely alone. I know the feeling of too much to do in too little time. And that's why our full time mission is helping small business owners with marketing, systems, and hiring.
     
    Schedule a complimentary call for more information.​​

    Request More Info here

    Archives

    December 2020
    November 2019
    October 2019
    September 2019
    August 2019
    July 2019
    June 2019
    May 2019
    April 2019
    March 2019
    February 2019
    January 2019
    December 2018
    November 2018
    October 2018
    September 2018
    August 2018
    July 2018
    June 2018
    May 2018
    April 2018
    March 2018
    February 2018
    January 2018
    December 2017
    November 2017
    September 2017
    August 2017
    July 2017
    June 2017
    May 2017
    April 2017
    March 2017
    February 2017
    January 2017
    December 2016
    November 2016
    October 2016
    September 2016
    August 2016
    July 2016
    June 2016
    May 2016
    April 2016
    March 2016
    February 2016
    January 2016

    Categories

    All
    Advertising
    Bookkeeping
    Business
    Coaching
    Facebook
    Family
    Goals
    Google
    Hiring
    Marketing
    Mindset
    Mobile
    Organize
    Perfectionism
    SEO
    Solutions
    Staffing
    Systems
    Team
    Tools
    Training
    Website

    RSS Feed

​Website by Never Alone Business Services Copyright © 2021